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If you are a young person under 16 years of age we rely on the consent of the person who has parental responsibility for you to join Kyodai Martial Arts. This may be your mum, dad or someone else who gives their permission for you to take part in our karate sessions.

We ask you (16+) or the person with parental responsibility for you to provide us with your name, address, a telephone or mobile number, your age, date of birth, an email address and the details of someone that we could contact in an emergency. This information will enable us to provide you with the service you have asked for. We hold this information to help us fulfil our legal obligations. Your information will not be shared with anyone except when you apply for a Karate licence. When you apply for a licence you will be giving consent for us to pass this information onto the association for registration for a license as a practicing Karateka. The following information is passed to the Association:

Full Name


Date of Birth

We only keep your information for as long as we provide you with a service subject to certain legal obligations. After this your information will be deleted. You may request to see any information we hold on you.

Our Privacy Policy

At Kyodai Martial Arts we take your privacy seriously.

Please take time to read our privacy notice which explains how we collect and look after your personal information.

Child protection policy statement


Kyodai Martial Arts acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and English United Karate Federation (EUKF) requirements.


The policy recognises that the welfare and interests of children are paramount in all circumstances. It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children


  • have a positive and enjoyable experience of sport at Kyodai Martial Arts in a safe and child centred environment

  • are protected from abuse whilst participating in karate or outside of the activity. 

Kyodai Martial Arts acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.  


As part of our safeguarding policy Kyodai Martial Arts will

  • promote and prioritise the safety and wellbeing of children and young people

  • ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people

  • ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern

  • ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored

  • prevent the employment/deployment of unsuitable individuals

  • ensure robust safeguarding arrangements and procedures are in operation. 

The policy and procedures will be widely promoted and are mandatory for everyone involved in Kyodai Martial Arts. Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.




The policy will be reviewed a year after development and then every three years, or in the following circumstances:

  • changes in legislation and/or government guidance

  • as required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils and English United Karate Federation 

  • as a result of any other significant change or event.

(Last reviewed Oct 2022)

Anti-bullying policy

Our anti-bullying policy sets out how we feel about bullying as a club or organisation, what we’ll do to tackle it and how we’ll support children and young people who experience or display bullying behaviour. 


  • all forms of bullying will be acted upon 

  • everybody in the club or organisation has a responsibility to work together to stop bullying 

  • bullying can include online as well as offline behaviour 

  • bullying behaviour can include: 

    • physically pushing, kicking, hitting, pinching etc. 

    • name calling, spreading rumours, persistent teasing and humiliation or the continual ignoring of others 

    • posting of derogatory or abusive comments, videos or images on social media 

    • racial, homophobic, transphobic or sexist comments, taunts or gestures 

    • sexual comments, suggestions or behaviour 

    • unwanted physical contact 

Our club will: 

  • recognise its duty of care and responsibility to safeguard all students from harm 

  • promote and implement this anti-bullying policy in addition to our safeguarding policy and procedures 

  • ensure that bullying behaviour is not tolerated or condoned. 

  • take action to investigate and respond to any reports of bullying from children and young people 

  • encourage and facilitate children and young people to play an active part in developing and adopting a code of conduct for behaviour 

  • ensure that coaches are given access to information, guidance and training on bullying 


Each participant, coach, volunteer or official will: 

  • encourage individuals to speak out about bullying behaviour 

  • respect every child’s need for, and right to, a play environment where safety, security, praise, recognition and opportunity for taking responsibility are available 

  • respect the feelings and views of others 

  • recognise that everyone is important and equal, and that our differences make each of us special and worthy of being valued 

  • show appreciation of others by acknowledging individual qualities, contributions and progress 

  • ensure safety by having rules and practices carefully explained and displayed for all to see 

  • report incidents of bullying behaviour they see – by doing nothing you are condoning the behaviour 

Supporting children 

  • we’ll let children know who will listen to and support them 

  • we’ll create an “open door” ethos where children feel confident to talk to an adult about bullying behaviour or any other issue that affects them 

  • potential barriers to talking (including those associated with a child’s disability or impairment) will be acknowledged and addressed at the outset to enable children to speak out 

  • we’ll make sure children are aware of helpline numbers 

  • anyone who reports an incident of bullying will be listened to carefully and reports will be taken seriously 

  • any reported experience of bullying behaviour will be investigated and will involve listening carefully to all those involved 

  • children experiencing bullying behaviour will be supported and helped to uphold their right to play and live in a safe environment 

  • those who display bullying behaviour will be supported and encouraged to develop better relationships 

  • we’ll make sure that sanctions are proportionate and fair 

Support to the parents/guardians 

  • parents or guardians will be advised on the club or organisation’s bullying policy and practice 

  • any experience of bullying behaviour will be discussed with the child’s parents or guardians 

  • parents will be consulted on action to be taken (for both victim and bully) and we’ll agree on these actions together 

  • information and advice on coping with bullying will be made available 

  • support will be offered to parents, including information from other agencies or support lines 


Useful contacts 

NSPCC Helpline 0808 800 5000
Childline 0800 1111 / 

Anti-Bullying Alliance

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